How to Manage Message Overload as an Entrepreneur

As an entrepreneur, you're likely inundated with messages, notifications, and alerts. This constant barrage can disrupt your flow state and hinder productivity. But fear not! Here are the top five strategies to manage message overload and maintain your focus.

Turn Off App Notifications

The first step is simple yet effective: turn off your app notifications. There's rarely a need to have notifications on, except for direct phone calls. Work-related communications can be checked on your desktop, for example, through Slack. This way, you won't be distracted by non-essential alerts like lunch offers from food delivery apps.

Delete Social Media Apps from Your Phone

Social media can be a major distraction. Consider removing these apps from your phone, especially during work hours. While social media can be a source of income, it's more productive to schedule specific times to check these platforms on your desktop, rather than being interrupted by constant notifications.

Time Block App Usage

Implement time blocking for app usage. Schedule specific times in your calendar to check emails, such as in the morning, afternoon, and evening. Avoid keeping your email open all day on your desktop or phone, as this can lead to unnecessary distractions and hinder progress on more important tasks.

Control Communication Channels

This might be controversial, but controlling communication channels is crucial. For each business relationship, set clear boundaries. For example, new clients can contact you via Slack or email, but not through direct phone calls or texts outside business hours. Setting these standards from the beginning prevents constant interruptions.

Hire a Virtual or Executive Assistant

An executive assistant can be a game-changer. They act as the first line of defense, filtering through messages and ensuring only urgent matters reach you. This allows you to focus on what truly requires your attention, significantly boosting productivity.


Managing message overload is essential for maintaining focus and advancing your business. By implementing these strategies, you can create a more controlled and less distracting work environment. If you need help hiring an executive assistant let us, interview, vet, and train one tailored to your business needs